Accounting Assistant

Where Challenge Meets Passion

Notarius, a rapidly growing tech company from Montreal, specialized in electronic and digital signatures, is currently looking for an Accounting Assistant to join its Dream Team. 

Are you comfortable with numbers and do you have good organizational skills? Are you detail-oriented and known for producing quality work? We want to meet you!

What your week will look like:


  • Coding and updating client data in CRM and Virtuo
  • Coding and entering supplier invoices
  • Processing receipts and payments
  • Coding, creating and sending invoices to clients
  • Processing bank deposits
  • Following up on accounts receivable
  • Virtually organizing and archiving invoices
  • Following up on at-risk customer accounts
  • Managing expense accounts
  • Producing follow-up reports
  • Completing other related administrative tasks


  • Managing office furniture (purchases and receiving)
  • Redesigning document templates
  • Preparing presentations
  • Filing and scanning
  • Documentation and research
  • Completing related administrative tasks

Customer service and suppliers:

  • Customer file management
  • Supplier file management
  • Corporate account management
  • Invoicing follow-up
  • Production of follow-up reports
  • Mail and email processing
  • Dealing with all requests for information
  • Completing other related administrative tasks

To complete our Dream Team, you must have:


  • Diploma of college studies in accounting or an equivalent diploma


  • 2 to 5 years of experience in accounting and administration

Any combination of relevant training and experience will be considered; atypical profiles are welcome.


  • Tools and interests:
    • Information technology
    • Mastery of the Office 365 suite (Excel, Word, etc.)
    • Accounting software
    • CRM or other customer relationship management software
  • Skills:
    • Increased reactivity and analytic abilities
    • Logical thinking
    • Active listening
    • Strategic thinking
    • Multitasking
    • Self-reliance and initiative
    • Ability to respect deadlines and priorities
    • Efficiency and continual improvement
    • Ability to work on multiple projects at once
    • Ability to think outside the box to find solutions
    • Sense of discretion and concern for confidentiality
  • Communication
    • Excellent document writing and presentation skills
    • Excellent communication with the other teams
    • Complete mastery of both official languages (written and oral)

The daily extras that are our strength:

  • A united and passionate teams
  • A friendly working atmosphere
  • Flexible working hours
  • Four weeks of vacation after 1 year of service
  • A competitive salary
  • An excellent pension plan
  • Group insurance, including medical and dental
  • Access to the Dialogue telehealth platform
  • Access to continuing education
  • A paid cell phone plan and a phone
  • Social activities and more!

Job conditions:

Status: Full-time
Location: Downtown Montreal (100 metres from the Square-Victoria metro station) Mainly remote during COVID-19, based on public health directives.

Who is Notarius?

A leading expert in electronic signatures, digital signatures, and long-term document reliability since 1996, we are the only Canadian firm that issues trusted signatures recognized by Adobe® and Microsoft® and certified according to eIDAS standards (electronic IDentification, Authentication and trust Services). We are also certified carbon neutral and hold the Remarkable Employer®, ISO 27001 (information security and privacy) and ISO 9001 (quality) certifications.

Every year, thousands of professionals, executives, clients and partners use our products to sign and authenticate millions of electronic documents with the same legal value as hand-signed paper documents. We have a solid track record in developing solutions that respect the highest security and confidentiality standards.

We are only missing you!