Digital Signature for Employees
Ensure the integrity of your electronic documents and allow anyone who consults them to quickly detect any alteration made after signing.
Certify your identity and employment relationship using a signature with a high level of reliability thanks to our face-to-face identity verification.
Don't waste any more time on printing and shipping. With the CertifiO for Employees digital signature, sign and send your documents in minutes, individually or in batches.
CertifiO for EmployeesThis product requires a billing account and a minimum of 5 subscriptions. Contact us to open one.
Installed on your workstation
One-time subscription fee
Non-recurring. Includes an identity verification.
|Includes employment relationship|
|Offline signing option|
|Signing via mobile device or tablet|
|Phone required for two-factor authentication|
|Automatically recognized by Adobe® (AATL)|
|Automatically recognized by Microsoft®|
|Compatible with ConsignO Desktop and its advanced features (offered at no extra charge)|
|Compatible with Adobe, BlueBeam® and Nitro PDF®|
|Certified, audited and high-availability infrastructure|
All of the Tools You Need to Digitally Sign Your Documents
Combine your digital signature with our electronic signature tools to prepare and sign batches of documents more efficiently. Our easy-to-use tools provide tangible gains in efficiency while ensuring the authenticity and longevity of your official documents.
Recognized legal reliability
A digital signature gives you a high level of reliability by certifying:
- Identity and employer's name – certifies the signer's identity and their employment relationship
- Integrity – protects your documents from alterations
- Authenticity – incorporates proof of origin and integrity into the document
- Longevity – ensures that your document can be read, accessed and verified for decades to come thanks to conformity to the PAdES standard (PDF Advanced Electronic Signature
Reduce your costs and environmental footprint
Just like your projects, the digital signature falls within the broader context of sustainable development:
- Reduced document printing and handling costs
- Elimination of shipping costs
- Minimized archiving costs
- Reduced environmental footprint
Please note that this is the only step that may be completed by someone other than the future signature holder.
Before beginning your request for a digital signature, you must complete the subscription form. Once you’ve completed the form, you will be invited to make your payment. The subscription payment is made online by credit card if the subscription request concerns fewer than five users.
Organizations with 5 or more users may request to open a corporate account which allows all subscribers to be grouped under the same entity. Once you have designated an internal representative for the deployment and accounting, you will receive your invoice for payment.
Once you’ve completed the subscription form, you will receive an email inviting you to create your security questions and schedule a face-to-face identity verification with one of our Identity Verification Agents (IVA).
During your appointment, you must present two (2) valid government-issued IDs containing a photo and signature.
Join a video call so that one of our IVAs can verify your identity. The easiest and quickest way to complete the identity verification is by videoconference using your smartphone.
Once your identity has been verified, your digital signature request will be sent to the Affiliation Verification Agent (AVA) designated by your association or company where you are employed for approval. The approval process takes between 1 and 10 days.
While your request is being approved, we recommend installing the software needed to activate and use your digital signature. This step can also be done before the subscription process, which is strongly recommended for companies in order to identify the technical requirements for deployment.
Once your professional association or employer has approved your request, you will receive a code by email to activate your CertifiO digital signature. This step is essential because, if you do not activate your signature, you will not be able to use it even if it has been approved.
You now will have a fully functional CertifiO digital signature that can be used to sign electronic documents using our signature tools (ConsignO Desktop or ConsignO Cloud) or Adobe Acrobat.
What is a digital signature? And what is the difference with an electronic signature?
A digital signature is an encrypted electronic signature that can guarantee the origin of an electronic document, its integrity, and its authenticity. When you manually sign a document, you guarantee your agreement to the text content. A digital signature does the same thing and adds even more information. It guarantees signature authenticity by proving that you are the person who signed, it ensures document integrity, meaning that it has not been modified since the signature, and also confirms that the sustainability of the document, ensuring its validity for years to come.
Difference between a digital and an electronic signature :
An electronic signature consists of blocks of information that identify you. A digital signature is a form of electronic signature that is more secure because it is encrypted and can be invisible. It protects many elements of your documents.
Are Notarius digital signatures recognized worldwide?
Notarius digital signatures are used to sign official documents and meet the standards of many countries. However, each jurisdiction may have specific requirements that must be met in order to be recognized. For example, in France, many agencies will only recognize French certificate authorities. In the United States, requirements for authenticating engineering documents will mostly be limited to a technological baseline, but not specific to a provider or a standard. As such, Notarius digital signatures meet or exceed the minimum requirements for all US states (except Hawaii). It is important to verify local digital signature requirements with recipients prior to submitting signed documents that use Notarius digital signatures.
Of course, other considerations need to be evaluated before making a digital shift. Please feel free to reach out to Notarius for a working session on the subject for further discussion.
Can someone modify or alter a signed PDF document?
A signed document can be marked up but cannot be easily altered. If a digitally signed document were to be altered, the digital signature would be removed from the file, thus rendering the document a copy of the original. For example, in paper form, a wet signature original can be photocopied, thus creating a copy of the original and this copy can be easily modified and altered. The same is true for an original electronic PDF with a digital signature. It can be “reprinted” as a PDF and the new document then becomes a copy of the original. This copy can be altered but, for the recipient, it is a copy since the digital signature is no longer part of the PDF.
How long does it take to get a digital signature?
The complete process takes approximately 45 minutes, but it is usually stretched out over five business days. Once your identity has been verified, your digital signature request will be sent to the Affiliation Verification Agent (AVA) designated by your association or company where you are employed for approval. The approval process takes between 1 and 10 days.
How do most companies initiate this digital transition?
Most companies start with a pilot project to test out the solution with a few people over a two to three-month period. At that point, companies often present a profitability analysis report, obtain a budget and then proceed to plan the company-wide deployment. The full process takes between six months and one year, based on the company. Don’t get discouraged if things seem to be taking a long time; it’s normal and we expect the deployment to occur gradually.
One of my clients doesn’t accept electronic documents. What should I do?
In this case, paper format is required. You must seal the paper document and send it to the client. HOWEVER, most clients only require the paper format for documents that they would like to examine, while accepting original electronic documents and their paper copies. We can also help you answer your clients’ questions about the technology to reassure them.
Can I ask my technician or assistant to sign in my place and use my digital signature?
NO. This goes against our authentication standards and our certificate policies. Your right to use a digital signature may be revoked if you share your digital signature and password with someone else, including your colleagues, spouse and children. A third party may prepare your signature zone, but you are the only person who can use your digital signature.