OAA's Digital Signature
The digital signature held by members of OAA confirms the civic identity and professional designation of its members at the time of signing. It serves as proof that the signer is in good standing and has the right to practice in Ontario, in addition to ensuring the integrity of the signed documents and preventing their falsification.
A discount is also available on sign-up fees.
Get a digital signature for an additional jurisdiction at a discounted price once you hold an approved and activated Professional Signature.*
*Signatures must bear the same name. The discount applies to the lower-priced signature.
Please note that this is the only step that may be completed by someone other than the future signature holder.
Before beginning your request for a digital signature, you must complete the subscription form. Once you’ve completed the form, you will be invited to make your payment. The subscription payment is made online by credit card if the subscription request concerns fewer than five users.
Organizations with 5 or more users may request to open a corporate account which allows all subscribers to be grouped under the same entity. Once you have designated an internal representative for the deployment and accounting, you will receive your invoice for payment.
Once you’ve completed the subscription form, you will receive an email inviting you to create your security questions and schedule a face-to-face identity verification with one of our Identity Verification Agents (IVA).
During your appointment, you must present two (2) valid government-issued IDs containing a photo and signature.
Join a video call so that one of our IVAs can verify your identity. The easiest and quickest way to complete the identity verification is by videoconference using your smartphone.
Once your identity has been verified, your digital signature request will be sent to the Affiliation Verification Agent (AVA) designated by your association or company where you are employed for approval. The approval process takes between 1 and 10 days.
While your request is being approved, we recommend installing the software needed to activate and use your digital signature. This step can also be done before the subscription process, which is strongly recommended for companies in order to identify the technical requirements for deployment.
Once your professional association or employer has approved your request, you will receive a code by email to activate your CertifiO digital signature. This step is essential because, if you do not activate your signature, you will not be able to use it even if it has been approved.
You now will have a fully functional CertifiO digital signature that can be used to sign electronic documents using our signature tools (ConsignO Desktop or ConsignO Cloud) or Adobe Acrobat.
The Advantages of your CertifiO Desktop
More than 50,000 professionals currently use a digital signature in Canada. Digital identities are changing industries and are allowing professionals to digitally transform. Find out why.
What is a digital signature?
A digital signature is an encrypted electronic signature that can guarantee the origin of an electronic document, its integrity, and its authenticity. When you manually sign a document, you guarantee your agreement to the text content. A digital signature does the same thing and adds even more information. It guarantees signature authenticity by proving that you are the person who signed, it ensures document integrity, meaning that it has not been modified since the signature, and also confirms that the sustainability of the document, ensuring its validity for years to come.
Difference between a digital and an electronic signature
An electronic signature consists of blocks of information that identify you. A digital signature is a form of electronic signature that is more secure because it is encrypted and can be invisible. It protects many elements of your documents. Watch the CertifiO video
What is a digital signature certificate and what type of information does it contain?
The digital signature certificate can be compared to a passport. It contains information that helps authenticate the signer’s identity and links them to their digital signature. All recipients can see the certificate’s details by accessing Notarius’ online certification servers. Certificates are issued by Notarius, a certification authority, once a user’s identity and, when applicable, professional status, have been verified. The certificate is an electronic file that meets the X.509 standard and is signed by a recognized certification authority. It contains data that identifies the user, such as:
- The user’s distinctive name (last name, first name, and, when applicable, member number)
- The name of the user’s professional association, when applicable
- The user’s email address
- The user’s public verification key
- The certificate’s validity period
- The certificate’s serial number
- The issuing certificate authority’s digital signature to verify and guarantee the authenticity of the information contained within the certificate
Is my digital signature recognized elsewhere in Canada?
Yes. Notarius is in accordance with the criteria specified in the federal law, Personal Information Protection and Electronic Documents Act. There may also be particular provincial laws whose criteria Notarius respects as well because these are generally to the same effect as the federal law and as such, are very similar.
Why an in-person identity verification process?
For your security!
Notarius’ digital signature confirms your identity in the digital world and carries the same legal value as your handwritten signature for all types of documents, including binding contracts. It is therefore necessary to uphold a rigorous and secure application process.
Does Notarius store copies of my documents?
Does Notarius have access to my credit card number?
When you pay by credit card, the information entered in your browser is sent directly to Paysafe Payments, a reliable company recognized for its online payment processing solution. The data does not transit through Notarius servers; we therefore do not have access to your entire credit card number. Our payment processing platform will provide us with the last 4 digits of your credit card number as part of the transaction confirmation.
I would like to bill my company. How do I do that?
Your company must first have a direct billing account with Notarius. Once an account has been opened, the option to direct bill your employer will be instantly available when you sign up through the portal based on your work email domain name.
Notarius offers group rates on annual subscription fees for groups of 51 users or more charged to the same account. See the different rates available under the “Pricing” tab on your professional association’s page. For more information, contact the Sales team.
I exercise my profession in multiple jurisdictions; how do I get an additional signature?
If you exercise in one or more jurisdictions and the professional associations that you belong to issue digital signatures through the Notarius Certificate Authority, there is absolutely NO SIGN-UP FEE, and the cost of additional digital signatures is $75 per signature.
For example, if you are a member of EGBC, APEGA and APEGS, your digital signature fees would break down as follows:
1st EGBC digital signature: $140 + $185 = $325
2nd APEGA digital signature: $75
3rd APEGS digital signature: $75
Total for first year: $475 for all three signatures
Total for second year: $335 for all three signatures
Can I ask my technician or assistant to sign in my place and use my digital signature?
NO. This goes against your authentication standards and our certificate policies. Your right to use a digital signature may be revoked if you share your digital signature and password with someone else, including your colleagues, spouse and children. A third party may prepare your signature zone, but you are the only person who can use your digital signature.
Our experts will help you find the right solutions.