Legal

Ensure that your official documents are legally reliable in a digital world. Prove that your documents are authentic and prevent forgery.

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“Original” Electronic Documents

Our solutions provide proof of the origin, integrity and authenticity of digitally signed documents, giving them the status of an original document with the same legal value as a hand-signed document. All of our solutions conform to PIPEDA, in Canada, and the ESIGN Act and UETA, in the United States. This original electronic document incorporates proof of its origin and integrity and can be read for decades to come thanks to conformity to the PDF/A archiving standard.

Significant Benefits

Solutions Recognized by Legal Practitioners and Professionals Across North America

Recognized by nearly 50 professional associations, our solutions exceed the regulatory requirements of most legal associations in North America. The electronic signature certifies your identity, makes the signing process easier for clients and ensures the legal reliability of your electronic documents.

Authenticity, Integrity and Long-term Reliability

Our digital signature confirms the signer’s identity and, when required, their professional affiliation, at the exact time of signing. Thereafter, it ensures that the signed document has not been modified or altered. Using the digital signature in combination with the advanced features of our ConsignO Desktop PDF reader results in authentic, PDF/A-compliant documents that can be read and validated decades from now.

PDF/A-3 conformity allows you to attach files in any format, such as audio or video recordings, whose integrity is also protected by the digital signature.

Increased Productivity

Our digital signature for professionals and our electronic signature tools give you tangible benefits:

  • Avoid the time-consuming “print-sign-scan” process for every signer and add signers quickly and easily.
  • Sign multiple documents in seconds thanks to batch signing.
  • Ensure the longevity of hundreds of documents by converting them to the PDF/A standard in just a few clicks.
  • Automate the document signing process to make managing large volumes of documents quick and easy.
  • Automate document verification so that courts and tribunals can automatically verify the integrity of documents and the professional status of the attorneys and notaries who sign them.

Reduced Costs and Environmental Footprint

  • Reduce paper use and your printing and handling costs
  • Eliminate shipping costs
  • Minimize archiving costs
  • Reduce your environmental footprint

How the City of Laval’s Legal Affairs Department Digitized its Practices

With hundreds of legal documents generated daily, Laval’s Legal Affairs Department has made a significant tech-nological shift in recent years. Find out how they ensure compliance and protect their documents from modifications using our digital signature solutions.

 

Solutions Adapted to Your Needs

Digital signatures for individuals Digital signatures for companies Electronic signature tools Document validation tools

Digitally sign your documents in respect of your regulatory framework or your company’s requirements.

  • Online identity verification
  • Increased productivity
  • Conformity to your regulatory framework
  • Guaranteed security and reliability
  • Reduced costs
  • Smaller environmental footprint

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Digitally sign your PDF documents on behalf of your department or company.

  • Guaranteed security and reliability, Conformity to your regulatory framework, Increased productivity.

Two options:

    • Signature affixed by an individual (generally using ConsignO or Adobe products)
      Signature for departments
    • Signature automatically affixed by your systems (usually for large volumes of documents)
      Signature for organisations

Digitally prepare and sign your documents

Our range of tools makes your document preparation and signing process quick and efficient. With our easy-to-use solutions, you’ll achieve tangible gains in efficiency.

  • Guaranteed compliance
  • Increased productivity
  • Reduced costs
  • Fully digital process
  • Smaller environmental footprint

Verify the reliability of your documents

Verify a signer’s identity, as well as the integrity, authenticity and longevity of both your electronic PDF documents and printed documents.

  • Increased productivity
  • Identity validation
  • Secure processes
 
Questions & Answers

What is the legal value of my signed document once it is printed?

Regardless of the medium, what is most important is the preservation of information. In Quebec, according to An Act to Establish a Legal Framework for Information Technology, RSQ, c C-1.1, to argue in evidence, it must be shown that the integrity of the information has been maintained throughout its life cycle. In other words, the content of the printed version must remain identical to its original, digitally signed, electronic version to maintain its legal validity. Conversely, the same principle can be applied, for example, to the original paper version that is digitized and sent by email. The whole of the information must be preserved and we must ensure that it has not been falsified or altered by using protective measures such as a digital signature, an electronic seal, time stamping, etc. Such measures assure that any changes made to the document can be traced.

Why do professional associations choose to issue digital signatures to their members?

Controlling the use of seals and protecting the public is an integral part of an association’s responsibilities. In paper form, this is accomplished by placing a seal that embeds the name, member number and designation as a member and is made official by hand-signing and dating the document. But how can associations securely seal official documents in a digital world where a seal can easily be replicated and copied from one document to another? Associations that offer digital signatures choose to control use of seals in a digital world to ensure that only members in good standing can sign official documents. It also allows clients and government agencies to instantly verify that the document has been signed by a professional with the authority to do so.

How are digital signatures secure? Can they be hacked?

Digital signatures are based on cryptography that was originally designed in the 1970s and is still considered the standard to secure different types of data. Digital signatures and their cryptographic derivatives are used in our daily lives to secure websites, communications, documents and financial transactions. If digital signatures were “hacked,” the first case of attack would likely be in the financial, military or government sector. An individual’s signed PDF document would be the least of a signer’s worries.

Are Notarius digital signatures recognized worldwide?

Notarius digital signatures are used to sign official documents and meet the standards of many countries. However, each jurisdiction may have specific requirements that must be met in order to be recognized. For example, in France, many agencies will only recognize French certificate authorities. In the United States, requirements for authenticating engineering documents will mostly be limited to a technological baseline, but not specific to a provider or a standard. As such, Notarius digital signatures meet or exceed the minimum requirements for all US states (except Hawaii). It is important to verify local digital signature requirements with recipients prior to submitting signed documents that use Notarius digital signatures.

Of course, other considerations need to be evaluated before making a digital shift. Please feel free to reach out to Notarius for a working session on the subject for further discussion